MailToFile is an add-in for MS Outlook and must be installed on the same machine where Outlook is installed or via a Citrix Server. Installation of MailToFile can be done either through an msi-file, a set up installation program, or manually by copying and registering files.
Please close Microsoft Outlook before downloading and installing MailToFile. Open the downloaded installation-file and installation will start automatically. After installation you’lll have two new buttons in the Outlook toolbar: MailToFile and FileOpen.
Questions about the installation? Please contact Support.
MailToFile can be easily be uninstalled. In the configuration menu select Add/Remove programs. You will see a list of all installed programs. Select MailToFile and click Remove. Always close Outlook before installing or uninstalling MailToFile. After uninstalling MailToFile, the archived messages can still be opened with Outlook.
The file name is configured automatically by MailToFile from the “subject”, the sender- or receivers name and date/time. When you file one email, you can change the subject which is used configuring the file name. When you file more emails at once it is not possible to change the file name, MailToFile uses the subject of the email.
This feature is only available in the MailToFile full version. All emails in a selected Outlook folder (or entire pst-file), including subfolders, are filed in the directory structure. Subdirectories are made automatically. Naming is identical to the Outlook folders.
The Legacy feature enables you to rename earlier filed emails to the MailToFile standard. This feature is only available in the MailToFile Full version. Legacy scans selected directories. All msg-files will be filed again, date and time are set (sent- or received date and time), the filenames will be reconfigured. Emails filed without MailToFile will now be filed according to the MailToFile standard.